POST : SECRETARY (Reference: 3/2/1/2023/290)
SALARY : R181 600 p/a(Level 5)
CENTRE : DIRECTORATE: HUMAN RESOURCE STRATEGY, PLANNING AND SYSTEMS: GAUTENG (PRETORIA)
REQUIREMENTS : f you wish to apply please make sure you have a Grade 12 Certificate. No experience required.
Knowledge of the this job: Computer literacy (Microsoft Word, Excel, PowerPoint, etc).
Have the following skills: Good cellphone etiquette, Sound organizational skills, Computer
literacy, Language skills and also you should be able to talk nicely with different people, Communication skill (written and verbal), Ability to act wisely and Good presentation skills.
DUTIES : You need to bring secretariat / receptionist support service to the Director. When receiving telephonic calls you should redirect it to the right individuals if not meant for the relevant senior manager. Record appointments and activities on the diary. Type documents for the senior supervisor and different workforce inside the unit. Operate office
equipment e.g. fax and photocopier.
Provide clerical support to the senior manager. Liaise with tour corporations to make travel arrangements.
Checks the arrangements when applicable files are received. Arrange meetings
and activities for senior supervisor and group of workers in the unit. Identifies venues, invitations role
players, organise refreshments, units up for scheduled assembly and events. Process
the travel and subsistence claims for the unit. Process all invoices that emanate from
the things to do of the work of the senior manager.
Record primary minutes of the meetings
of the senior supervisor the place required. Draft movements correspondence and reports. Do
filing of archives for the senior supervisor and the unit the place necessary. Administer matters like depart registers and telephonic accounts. Receive, report and distribute all incoming and outgoing documents. Handle the procurement of requirements objects like stationary, refreshments etc. Collect all applicable files to allow the Director to prepare for meetings.
Remain up to date with regard to prescripts / policies and procedures relevant to her / his work surroundings to make certain environment friendly and effective assist to the senior manager. Study the applicable Public Service and the departmental prescripts / policies and different archives to make sure that the application thereof is understood properly. Remain abreast with the processes and processes that happens in the space of work of the senior manager.
NOTE : Everyone is encouraged to apply especially Coloured, Indian and White Males and African, We will also consider Coloured, Indian and White Females and you can apply if you are individual with disabilities.
If you have any enquiries please call Mr PJ Van Niekerk who can be contacted in this Tel number: (012) 312 8792
CLOSING DATE : 17 April 2023 at 16:00
APPLICATION : Applications can be submitted with the post to: Private Bag X833, Pretoria, 0001 or hand
delivered all through office hours to: 184 Jeff Masemola Street corner of Jeff Masemola and Paul Kruger Streets, Pretoria or to Agriculture
Place, 20 Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0001.
The application need to include only completed and signed new Z83 Form, obtainable
from any Public Service Department or on the Department of Public Service and
Administration (DPSA) internet site link: https://www.dpsa.gov.za/newsroom/psvc/ and a
detailed Curriculum Vitae. Certified copies of Identity Document, Grade 12 Certificate
will solely be submitted by shortlisted candidates to Human Resources on or before the
day of the interview date.
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